WMHSMUN XXXIX Registration

Last year, we gathered…

600+ delegates,

from 53 schools,

across 16 states

This year, we hope you will join us too!

How to Register for WMHSMUN

REGISTRATION FOR WMHSMUN XXXIX OPENs ON April 2nd, 2025.

Thank you for your interest in WMHSMUN XXXIX! We will be holding our conference from November 7-9, 2025. As we approach the 40th iteration of WMHSMUN, we are more committed than ever to ensuring that everyone can benefit from our three key values of empowerment, diplomacy, and substance from a weekend of Model UN. WMHSMUN is proud to offer a robust financial aid program, called WMHSAid, and our conference is a welcoming environment for delegates of all experience levels. For delegations, regular registration fees are $75 per delegate and $60 per delegation (waived for independent delegates).

Please see the registration details below these diagrams for more information on conference fees and payment instructions.

Registration Details

  • Early Registration: March 31st - August 29, 2025

    For delegates: $75 per delegate, $60 delegation fee (waived for independent delegates).

    For sponsors: $5 per sponsor. All adults attending conference weekend must be signed up as sponsors.

    Regular Registration: August 30th - October 3, 2025

    For delegates: $90 per delegate, $70 delegation fee (waived for independent delegates).

    For sponsors: $5 per sponsor. All adults attending conference weekend must be signed up as sponsors.

  • April 2nd, 2025: Early Registration and WMHSAid open.

    August 29, 2025: Early Registration closes. Delegation fee + 50% of fees due by end of the day to qualify for early registration. (the “Initial Deposit”)

    August 30, 2025: Regular Registration opens.

    September 19, 2025:WMHSAid application form closes at the end of the day.

    October 3, 2025: Regular Registration closes + Delegation fee and 50% of fees due by end of the day for regular registration. (the “Initial Deposit”)

    October 10, 2025: Last day to notify the Registration Director of any dropped delegates for a refund (read more under “Refund Policy”)

    November 7, 2025: Remaining 50% of fees due by the beginning of Opening Ceremonies (the “Final Deposit”)

    Please see the Payment Policy for information on paying fees and dues. Note that, should registration close early due to capacity, the fee deadlines do not change.

  • Throughout conference weekend, WMHSMUN partners with the Colonial Williamsburg Foundation in order to provide a discounted group rate for delegations staying at the Williamsburg Woodlands Hotel. We highly recommend staying at this hotel as we provide a discounted group rate and complimentary transportation to and from William and Mary’s Main Campus before and after committee sessions. More details on booking and receiving the group rate will be provided by our Registration Director, Emily Reynolds, after registering. Please reach out to our Secretary-General Sarah Schulte at secgen@wmhsmun.org with any further questions.

  • WMHSMUN XXXIX requires a 1:15 sponsor-to-delegate ratio. Every adult attending must be registered as a sponsor. This helps our conference to run as smoothly as possible and is mandated by the college; thank you in advance for your understanding and cooperation!

  • If a delegation needs to drop delegates, the Registration Director must be notified of all changes by October 10, 2025, in order to receive a refund of delegate fees. Refunds for dropped delegates after this deadline will be subject to Secretariat discretion and may be offered on a case-by-case basis. Under no circumstance will delegation fees be refunded. Please note that it is easier for WMHSMUN to add new delegates to your delegation than it is to accommodate dropped delegates, so please keep that in mind when you are registering for a specific delegation number.

  • To ensure that our conference can accommodate as many interested delegations as possible, all payments received/postmarked after the deadlines will be subject to late fees. Initial Deposits must either be sent via Stripe by the end of the day on October 3, 2025, or postmarked by October 3, 2025. All Initial Deposits postmarked/received between October 3-October 18 will be subject to an additional 10% late fee, while any payments received/postmarked on October 18h or later will be subject to an additional 15% late fee. Committee Assignments will also not be distributed to delegations until we receive the Initial Deposit. All payments MUST be made in full by the start of Opening Ceremonies on the Friday of conference weekend in order for delegations to participate in WMHSMUN XXXIX. Our Registration Director, Emily Reynolds, will send a comprehensive invoice upon registering, and will contact you when we receive any payment so that you can keep track of your status!

  • WMHSMUN accepts payments in the form of credit card payments via Stripe or mailed checks. Further information on payments will be provided by Registration Director Emily Reynolds after registering. Should registration close early due to capacity, the fee deadlines do not change.

    ONLINE PAYMENT

    This is the link to pay online via our Stripe.

    MAILING ADDRESS and CHECK PAYMENTS

    All checks should be sent to the following address via regular USPS or USPS Priority. Please do not use UPS or FedEx. Please remember to address all checks to International Relations Club at William & Mary. Do NOT make checks payable to WMHSMUN, William & Mary, or W&M MUN.

    WMHSMUN XXXIX

    International Relations Club

    P.O. Box 3032

    Williamsburg, VA 23187

  • Please check out our Financial Aid page for more information on WMHSAID.

    Applications are due September 19, 2025.

QUESTIONS

Please contact Registration Director Emily Reynolds at registration@wmhsmun.org if you have any questions regarding WMHSMUN, the registration process, your payment installments, or any of our policies above. We’re so excited that you’re interested in learning more about WMHSMUN XXXIX, and we hope to welcome you to Williamsburg this fall!